User Agreement

The Service is an early-stage, experimental prototype made available to a limited group of users for evaluation and testing only. It is not a finished or commercially released product. It may be incomplete, unstable, unsupported and subject to change or withdrawal at any time, and it may produce inaccurate or unreliable Output. By taking part you accept these characteristics as inherent to an evaluation release.

By accessing or using the Service you (“User”, “you”) agree to be bound by this Agreement. If you are entering into this Agreement on behalf of a firm or other organisation, you confirm that you have authority to bind it. If you do not agree to these terms, you must not use the Service.

• Service — the Oruma online software platform, provided to assist users in drafting construction or building specifications, together with any Documentation.
• Output — any text, specification clauses, documents, suggestions, templates, data or other materials generated or produced using the Service.
• Project — the specific building or construction project for which you purchase access to the Service or for which Fees are paid, as identified in your order confirmation, account or other written agreement with us.
• User Content — any data, documents or materials uploaded or entered into the Service by the User.
• Documentation — any user guides, instructions or materials we make available for the Service.
• Evaluation Period — the period during which we make the Service available to you for testing, as notified to you and ending when the test concludes or your access is terminated under clause 21. We will notify you in writing when the Evaluation Period ends.
• Beta / Evaluation Features — any feature identified by us as experimental, testing, beta, evaluation or pre-release functionality.
• Feedback — any suggestions, comments, bug reports, ideas or other feedback you provide about the Service.
• Personal Data — as defined in the UK GDPR and the Data Protection Act 2018.
• Applicable Data Protection Law — the UK GDPR, the Data Protection Act 2018 and related laws as amended from time to time.

The Service is provided solely as a software tool to assist with drafting building specifications. The Service:

• does not provide architectural, engineering, legal, regulatory or professional advice;
• does not produce finalised or compliant specifications;
• does not guarantee regulatory compliance; and
• does not review, approve or verify specification documents.

The Service is intended only to assist qualified professionals in drafting documentation.

3.1 The Service is provided to you as an experimental prototype for the purpose of evaluation, testing and the provision of Feedback during the Evaluation Period.

3.2 You acknowledge that the Service is under active development, may not have been fully tested, may contain bugs or errors, may be unavailable or interrupted, and may change or be withdrawn at any time without notice or liability.

3.3 We are under no obligation to release a commercial version of the Service, to continue the Service, or to provide any particular feature.

3.4 You may provide Feedback but are not obliged to. You grant us a perpetual, irrevocable, worldwide, royalty-free licence to use, reproduce and exploit all Feedback for any purpose, including improving and commercialising the Service, with no obligation or payment to you. We own all rights in any improvements, modifications or developments to the Service, including those derived from Feedback.

We do not provide professional services. Nothing in the Service or any Output shall be construed as architectural advice, engineering advice, regulatory compliance advice, or professional certification or approval. No professional-client relationship is created between us and you. Subject to clause 18.1, and to the fullest extent permitted by law, we owe no duty of care to you or to any third party in relation to the Service or any Output.

You acknowledge and agree that Output generated by the Service may contain errors, omissions, inconsistencies or outdated information; that Output must not be relied upon without independent professional review; that you must independently review, verify and approve all specifications before use in any project; that you shall not represent to any third party that any Output has been verified, approved or endorsed by us; and that all reliance on the Service or Output is entirely at your own risk.

You are solely responsible for:

• all specification documents created using the Service;
• verifying technical accuracy;
• ensuring regulatory compliance;
• confirming suitability for any specific project; and
• verifying referenced products, standards, materials or methods.

You acknowledge that the final specification remains entirely your responsibility.

Certain features may be designated as Beta / Evaluation Features. You acknowledge that such features may contain errors or inaccuracies, may change or be removed without notice, may be incomplete, may produce inconsistent Output, and may experience service interruptions. Beta / Evaluation Features are provided “as is” without warranty of any kind.

8.1 You must keep any login credentials secure and confidential and must not share them.

8.2 You are responsible for all activity that takes place under your account.

8.3 You must notify us promptly of any actual or suspected unauthorised access to, or security breach affecting, your account.

8.4 We may limit the number of users or the level of access during the Evaluation Period.

You agree not to:

• reverse engineer, decompile or attempt to extract source code;
• copy or reproduce the platform commercially;
• use the Service to create competing products;
• upload unlawful or infringing content;
• interfere with the operation or security of the Service, or test its security except as we expressly authorise; or
• use the Service other than for the permitted evaluation purpose.

10.1 The Service is an unreleased product. You must keep confidential, and must not disclose or publish, any non-public information about the Service, including its features, performance, screens, Documentation and the fact and results of the evaluation, except with our prior written consent or as required by law.

10.2 We will keep your User Content confidential and use it only to provide and improve the Service in accordance with this Agreement and our privacy policy.

10.3 These obligations do not apply to information that is or becomes publicly available other than through a breach of this Agreement.

11.1 All intellectual property rights in the Service remain our exclusive property or that of our licensors.

11.2 You retain ownership of your User Content and project documentation.

11.3 You grant us a non-exclusive, royalty-free licence to host, copy and process your User Content as necessary to provide or improve the Service, and to use anonymised data (data that does not identify any individual and cannot reasonably be used to do so) for the purpose of improving the Service.

11.4 Output. As between you and us, and subject to any third-party rights in materials referenced in or incorporated into any Output (including third-party standards, product data or specification content), we assign to you all right, title and interest we may have in Output generated for you through the Service, for use in connection with the Project for which that Output was generated and the applicable Fees were paid. Your rights in Output do not affect, and remain subject to, your obligations under clauses 5 and 6 to independently review, verify and approve all Output before use.

11.5 Project-based use. Where access to the Service or Output is provided on a per-Project basis, you may use Output only for the Project for which it was generated. You must not reuse, adapt, resell or repurpose Output, in whole or in part, or use it as a template or specification library, for any other project or for the benefit of any third party, without our prior written consent or payment of the applicable Fees for that other project. This clause does not restrict your use of your own User Content.

12.1 Each party shall comply with Applicable Data Protection Law.

12.2 We process Personal Data in accordance with our Privacy Policy. Where we process Personal Data contained in User Content on your behalf, we do so as a processor acting on your instructions for the purpose of providing the Service, and we will apply appropriate technical and organisational security measures.

12.3 You confirm that, where User Content contains Personal Data of third parties, you have a lawful basis and any necessary consents to provide it to us for processing under this Agreement.

12.4 You will notify us promptly of any personal data breach you become aware of that affects the Service.

13.1 We store User Content on a best-efforts basis during the Evaluation Period and do not guarantee backup, retention or availability.

13.2 To the fullest extent permitted by law, we are not liable for any loss, corruption or unavailability of User Content or Output. You are responsible for keeping your own copies and backup files.

13.3 We may delete User Content during or after the Evaluation Period. On termination we may delete your User Content without further notice, except where we are required to retain it by law.

14.1 The Service is provided without any support, maintenance or service-level commitment.

14.2 We do not warrant that the Service will be available, uninterrupted or provided at any particular performance level, and we may suspend, limit or withdraw access at any time.

15.1 Access to the Service is subject to payment of the fees notified to you in writing by us (for example in an order confirmation, onboarding email or invoice) (“Fees”), together with VAT where applicable. Fees may be charged per Project, per user or on such other basis as we notify you in writing.

15.2 Unless otherwise agreed in writing, Fees are payable in advance and are due by the date stated in the applicable invoice or payment notice.

15.3 If any Fees remain unpaid after the due date, we may, on giving you at least seven (7) days’ written notice, suspend or restrict your access to the Service until all outstanding Fees have been paid in full. If any Fees remain unpaid thirty (30) days or more after the due date, we may terminate this Agreement under clause 21.

15.4 Suspension of access under clause 15.3 does not relieve you of your obligation to pay Fees already accrued, and we are not liable for any loss arising from a suspension made in accordance with this clause.

15.5 Except as required by law, Fees are non-refundable and no refund or credit is given for periods of suspension or non-use. Nothing in this clause affects your statutory rights where you act as a consumer.

15.6 We may change the Fees by giving you reasonable advance written notice; any change takes effect from your next billing period. If you do not accept the change, you may terminate this Agreement by notice to us before the change takes effect and stop using the Service.

The Service may reference third-party standards, materials or products. We make no representation regarding the accuracy or completeness of such references.

The Service and all Output are provided “as is” and “as available”. Subject to clause 18.1, and to the fullest extent permitted by law, we disclaim all warranties including accuracy, completeness, fitness for a particular purpose, non-infringement and regulatory compliance. We do not warrant that the Service will be uninterrupted, be error-free, or produce accurate or complete specifications.

18.1 Non-excludable liability. Nothing in this Agreement excludes or limits liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or any liability which cannot lawfully be excluded under applicable law.

18.2 Exclusion of certain losses. Subject to clause 18.1 and to the fullest extent permitted by law, we shall not be liable for loss of profits, loss of revenue, loss of business opportunity, loss of anticipated savings, loss of goodwill, loss or corruption of data, project delay, construction delay, cost overruns, contractual liabilities to third parties, or indirect or consequential losses.

18.3 Construction and project losses. Subject to clause 18.1, we shall have no liability for any loss arising from or connected with building or construction projects, design errors, specification errors, regulatory non-compliance, construction defects, product selection errors or procurement decisions.

18.4 Maximum liability. Subject to clause 18.1, our total aggregate liability arising out of or in connection with the Service and this Agreement shall not exceed one hundred pounds (£100).

18.5 Risk allocation. You acknowledge that the limitations and exclusions of liability in this Agreement are a fundamental part of the allocation of risk between the parties and that the Service would not be provided without them.

18.6 Acknowledgement of risk. You acknowledge that construction specifications may form part of legally binding construction contracts and that errors in such specifications may result in significant project costs, and that you retain full responsibility for verifying all specification documents before use.

18.7 Independent professional judgment. You confirm that you exercise independent professional judgment in reviewing and issuing any specifications created using the Service and that we have no role in approving or validating such documents.

18.8 Consumer rights. Nothing in this Agreement affects any statutory rights you have that cannot lawfully be excluded or limited, including where you are acting as a consumer.

Subject to clause 18.1, we shall have no liability to any third party, including clients, contractors, consultants, regulators or project stakeholders, and you agree that we are not responsible for any claims arising from specifications created using the Service.

20.1 Where you use the Service in the course of a business, you shall indemnify and hold us harmless from and against any claims, damages, liabilities, losses and expenses arising out of (a) your breach of this Agreement, (b) your misuse of the Service, or (c) any third-party claim relating to specifications or Output that you create, issue or rely on.

20.2 This clause 20 does not apply to you to the extent that you are acting as a consumer.

21.1 This Agreement applies during the Evaluation Period.

21.2 We may suspend or terminate your access at any time, including where you breach this Agreement, where we reasonably believe the Service is being misused, or otherwise on notice given the evaluation nature of the Service.

21.3 You may stop using the Service at any time.

21.4 On termination, your right to use the Service ends immediately. Clauses intended to survive (including 4, 5, 6, 10, 11, 13, 15 (in respect of accrued payment obligations), 17, 18, 19, 20 and 25) continue in force.

22.1 We may modify, suspend or discontinue the Service at any time without liability.

22.2 We may update this Agreement. This version is 1.0, effective 8 July 2026. We will give you reasonable notice of material changes (for example by email or in-product notice). Continued use of the Service after the changes take effect constitutes acceptance.

We are not liable for any failure or delay in performance caused by events beyond our reasonable control.

Notices may be given by email to the address associated with your account (for notices to you) and to support@orumaspec.com (for notices to us), and are deemed received at the time of transmission during business hours.

25.1 Entire agreement and non-reliance. This Agreement is the entire agreement between us regarding the Service and supersedes all prior agreements or representations. You confirm that you have not relied on any statement or representation not set out in this Agreement, except that nothing limits liability for fraud or fraudulent misrepresentation.

25.2 Severance. If any provision of this Agreement is held to be invalid or unenforceable, it shall be modified to the minimum extent necessary or, if that is not possible, severed, and the remaining provisions continue in full force.

25.3 No waiver. A failure or delay in enforcing any provision is not a waiver of it.

25.4 Assignment. We may assign, transfer or novate this Agreement. You may not assign or transfer it without our prior written consent.

25.5 Third-party rights. A person who is not a party to this Agreement has no rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any of its terms.

25.6 Governing law and jurisdiction. This Agreement is governed by the laws of England and Wales, and the courts of England and Wales have exclusive jurisdiction, save that a consumer resident elsewhere in the United Kingdom may have the right to bring proceedings in their local courts.